IT Manager at Barriston LLP, a Barrie, Bracebridge and Cookstown Ontario, 28 lawyer Law Firm; paleo/primal and fitness enthusiast; fair weather gardener who hates gloves; cold weather knitter.
smallcitylawfirmtech@gmail.com
Uncertain about absolutely everything
There is no option in Word 2010 that allows you to use a different header and footer for different sections in a document. The trick is to use section breaks and unlink the header and footer respectively–this allows you to set them as you are creating the document.
Nicely done post rom How-to Geek illustrating the use of Word's Section Breaks to set up different headers and footers in a Word doc. Generous screenshots and easy to follow instructions at the link above
This morning I was showing one of our users how to carry out a function in Word. While I was showing her I was finding the document we were working on difficult to read (the text was too small for my eyes…), so I quickly zoomed the view the way I usually do – by holding down the ‘Ctrl’ key and rotating the mouse scroll wheel away from me. Immediate and easy ‘Zoom’ of the window view – making reading the document easy on the eyes. My user had no idea how I did this – she had never used or seen this combo used to easily zoom the view. So I showed her how easy it was – and especially how much less fiddly to get exactly the zoom level that’s best for you in the shortest amount of time.
This combo works with a lot of software, including an open email (but not directly in Outlook), your web browser and Windows Explorer (Win 7) In Windows Explorer, zooming using this combo will not only zoom the view, it will also cycle you through the various Explorer views – Details, Icons etc. Give it a try – hold down your ‘Ctrl’ key while scrolling your mouse wheel forwards and backwards in an active window – you’ll quickly zoom in and out.
I predict it will become your Zoom of choice!
This post goes back to December 2010, but it's timely once again, so I'm elevating it from the archives as a reminder that if you have a mouse with a scroll wheel (and almost everyone does) a quick 'Ctrl' and a mouse-wheel scroll is a quick and easy way to zoom in and out.
Takeaway: This week, learn the solution to the challenge: Can you continue numbering by column? Hint: It’s not intuitive.
Last week, I asked you for a solution that forces columnar numbering in a Word table. Word numbers by row first, as shown below; it numbers the first two cells in the first row before dropping down to the next row to continue numbering.
Well she's right, it sure isn't intuitive. But it is a solution, until someone comes up with something better!
But I’m going to talk about it anyway. 
I have a pretty firm opinion on network folder and file organization, and my opinion is this: network files should be organized the same way as paper files (assuming you still have paper files…). The reason? To reduce unnecessary thinking, which should be a constant goal. There’s just not a lot of space left in the ol’ noggin for unnecessary thoughts such as “Where is that file saved?”. Your brain has already wrapped itself around your paper file organization, why not take advantage of that with your electronic files?
The basic approach is this:
When working with paper file everything is saved in one file, no matter who created it or how. You don’t go to different places in your office to gather material for your file - why go to different places on your network to pull the whole file together? That means everyone working on the file saves *all* documents, including email, to a single folder. Without exception. This may require an end-run around certain software that wants to force you to save documents in a different location – that’s what ‘Save As’ is for (assuming you can’t configure the software to force it to do what *you* want it to do). This also means you don’t store your emails in Outlook, where no-one else can easily get at them. If you print and file emails in your paper file, then also save them to the computer file. It doesn’t matter if you also leave the emails in Outlook for your own use, as long as you also save them to the network file.
By default in Microsoft Word 2010, width, height, and even paper size is shown in inches. For some people this is an obscure measurement that is hardly ever used. If you’d rather display in centimeters instead, let’s take a look at how we can change the default measurement unit from inches to centimeters.
I'm old enough to be an inches girl, myself, so I left good enough alone. But for you younger pups out there who like to see it in centimeters, here are are simple to follow instructions from How-To Geek to make the switcheroo. At the llink above.
If you use many add-ons in IE9, you will properly be welcomed by the “Speed up browsing by disabling add-ons” notification every time you launch the browser. If you sure that all your add-ons are essential, this notification is annoying. This tutorial will show you how to disable this warning.
The Speed up browsing by disabling add-ons nag is painful. The Don’t disable option which appears when you hit the small arrow next to the Ask me later button will only disable this notification temporary.
I use IE9 with a lot of add-ons and this notification bar drives me crazy. Every add-on I use is one I need and don't want to disable, so I'm implementing this Registry fix. If you're in the same boat and you're comfortable editing the Windows Registry, click at the link above for the full implementation instructions and bar that bar from your IE9.
How many times have you used Outlook to send out emails with correctly spelt but the wrong words in them?
The mistake I have personally made more than once is “I look forward to jeering from you” instead of “I look forward to hearing from you”… h and j are next to each other on the keyboard!
These mistakes are easy to pick up if you use Outlook’s built-in (but well hidden) feature that will read the email aloud to you.
I had no idea this could be done in Outlook (even though I knew about the ability in Windows 7). So I followed the instructions at the link above to add the 'speak' command to my Outlook Quick Access Toolbar and gave it a shot. Any didn't my email speak back to me, in a metallic, but understandable, voice. If you think proof-listening to your email might be helpful for you, click at the link above and give it a try.
This is another one of those little tweaks that can make a big improvement to your computing day. A few icons in an easily accessed location can make all the difference. And that easily accessed location is Windows 7’s System Tray.
What’s the System Tray? It’s that area at the bottom right side of your display including the System Clock and any icons displayed to the left of the Clock. Mine looks like this:
You can see I’m running Vipre, X1 (desktop search), Scotland Yard, Dropbox, Scanner File Utility (network scanning). I have my Network and Sharing system and System audio icons visible and, finally, Snagit. Icons displayed in your System Tray are running programs that, rather than minimizing to the Windows Taskbar along the bottom of your display, minimize to the System Tray instead (usually because they are background programs and notifications, not the main programs you are working with daily). That doesn’t mean though that those programs and icons aren’t really useful to you and it’s nice to have easy access to them.
But the display programs and icons aren’t generally *all* the programs running in the System Tray. Windows 7 tries, by default, to hide from you most of the running System Tray programs and notifications. You can see this by hovering your mouse over the triangle to the far left of the System Tray – up will pop a small box displaying additional running programs, along with ‘Customize’. Click on ‘Customize’ to display the full customization window.
In the Customization window, you can scroll through the list of all the available program icons and notifications to display in the system tray. Look through the list and, for those you want to display automatically in the System Tray, set each of those to ‘Show icon and notifications’ and then click ‘OK’ when finished. You should now see those icons in your System Tray each time you log into Windows.
(Note: you could force all icons to display all the time by clicking ‘Always show all…’ at the bottom of the Customization window, but that’s unnecessary and visually very busy. Stick with displaying only those icons that are of use to your daily work).
Some of the Program and Notification Icons I like to display in my System Tray:
The only way to learn which icons to automatically display in the System Tray for the way *you* work is to experiment – Set ‘Show’ for those program and notification icons you think will be helpful to you. If you find they’re not, go back and re-set them not to show. Your System Tray is yours to customize as you think works best for you.
You may want to start here:
and then head on back here for Part 3, ‘Proofing Options’, in this ongoing Word Options Series
Here is where you set your options to tell Word just what words and phrases you want it to check and how you want Word to do it.
And here is where you tell Word what to do with your typos (correct them automatically of course!).
Before you start, you may want to take a look at these posts that touch on AutoCorrect to beef up your AutoCorrect skills before you beef up your AutoCorrect Options:
(if it looks like a I write about AutoCorrect a lot – well I do. I love this feature – not just for autocorrecting my many typos, but for a type of shorthand too).
My advice is to leave them all ‘on’:
These are the rules for being safe using a Windows computer in 2012. Memorize them, forward them to your friends, post them on Facebook, alert the troops, sound the alarm, and walk from door to door passing them out to your neighbors!
If you made any resolutions for 2012, I hope they included Safe Computing. Here's an execellent round-up from the always excellent Bruce Berls at bruceb consulting. Please click on the link above for the full post. Keep your radar set at high, and stay careful out there.
IT Manager at Barriston LLP, a Barrie, Bracebridge and Cookstown Ontario, 28 lawyer Law Firm; paleo/primal and fitness enthusiast; fair weather gardener who hates gloves; cold weather knitter.
smallcitylawfirmtech@gmail.com
IT Manager at Barriston LLP, a Barrie, Bracebridge and Cookstown Ontario, 28 lawyer Law Firm; paleo/primal and fitness enthusiast; fair weather gardener who hates gloves; cold weather knitter.
smallcitylawfirmtech@gmail.com
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